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Event Permit Application

2. A copy of this application will be submitted to Police, Public Works, Code Enforcement, Fire, Community Services, and the City Manager for approval. Event Permit Applications must be submitted at least 30 days in advance of event date for any event involving street closures or over 200 attendees. Fees for use of City facilities, streets, and parks are collected upon event approval prior to event permit issuance.
   View a complete list of fees for use of City facilities, streets, and parks.
4. Required Event Information
6. Name of Event*
8. Event Website
10. Event Date(s)*
12. Event Hours of Operation*
    Event Hours of Operation Start Time

    —

    Event Hours of Operation End Time
14. Sponsoring Organization
16. Sponsoring Organization Address
    Street, City, State, Zip
18. Point of Contact Name*
19. Point of Contact Phone*
20. Point of Contact Email*
22. Has the event been held in Winooski before?*

    1. Yes
    2. No
24. If yes, when?
26. Will there be street closures?*

    1. Yes
    2. No

    Events requesting street closures require City Council approval.
28. Estimated Total Attendance*
    Attendees, participants, staff, vendors, spectators, etc. Events with over 200 attendees require City Council approval.
30. Please give a brief description of your event and its location*
32. Insurance Requirements*

    General Liability Insurance in the amount of $1,000,000 per occurrence is required for: all festivals, moving athletic events, and other events as determined by the City. Insurance certificates mus be received before your permit is issued.

    1. Insurance certificate attached, naming City of Winooski as additional insured and including name and date of the event.
    2. No certificate attached - event sponsor will review requirements with City staff.
34. Attach certificate of insurance here.
36. If you plan to sell/consume alcohol at your event, applicants requesting a special event permit or catering permit must submit the application no less than ten (10) days prior to the event and receive approval from the City Clerk.
    Festival Liquor Permit

    All fees must be submitted to the City Clerk's office and shall be paid to the Dept. of Liquor Control prior to application processing. Any event of more than 200 people or that requires closure of a city street requires that the application be submitted no less than thirty (30) days prior to the event and must be approved by the Liquor Control Board. (City Ordinance, Ch. 5)
38. Will there be alcohol sales/use? *

    1. Yes
    2. No
40. Vermont Department of Liquor Control Application for Festival Permit
    Application will not be processed until appropriate associated fees are submitted to City Clerk's office.
42. Will there be food/beverage vendors?*

    1. Yes
    2. No

    All vendors must be licensed by the Vermont Department of Health.
44. Requirement

    The event will have food/beverage vending and the event organizer will ensure that all vendors are licensed.

    1. Agree to Requirement
46. Will there be tents and/or canopies?*

    1. Yes
    2. No
48. Tents over 1,200 square feet require a permit from the Vermont Department of Public Safety Division of Fire Safety. Permits must be filed with the State at least thirty (30) days in advance of the event. The City may issue additional safety requirements or conditions pursuant to review of the site plan.

    1. Required Vermont Tent Permit Application has been submitted
    2. Required application will be submitted
    3. N/A - no tents of that size will be used
50. If the event is held in a City park, please verify that the park facility is available through our parks and facilities portal before applying for an event permit. Fees for each park or facility are due upon approval of the event prior to issuance of an event permit.
    Click here to view our facilities and availability.
52. Will the event use a City park?*

    1. Yes
    2. No
54. If yes, which park?
56. Will your event occur at Rotary Park with 200 or more attendees?*

    1. Yes
    2. No

    Due to traffic and pedestrian safety concerns, events with over 200 attendees will require crossing guards.
58. Describe your plan for providing crossing guards for an event at Rotary Park with 200 people or more.
60. Will your event require power supply usage?*

    1. Yes
    2. No

    Event sponsors are responsible for ensuring that all portable wiring and equipment shall be installed in compliance with National Electrical Code. Events are subject to spot inspections at the City's discretion. The City will work with event sponsors to provide information and guidance as needed.
62. Will there be a stage at your event? *

    1. Yes
    2. No

    Stages at events should be erected and inspected by a professional rental or production company.
64. Stage vendor name
66. Will your event include amplified sound?*

    1. Yes
    2. No

    No musical instrument, phonograph, sound-making device or sound producing system or vocal activity shall exceed 100 decibels as recorded from the curb line outside of the permitted space, or a reasonable distance from the sound-producing activity, as applicable. (City Ordinance, Ch. 26) Compliance with the noise abatement period from 10 PM to 7 AM shall be required.
68. Agree to requirements:

    1. Amplified sound will end by 10 PM
    2. Amplified sound will not exceed 100 decibels as recorded from the curb line
70. How will you dispose of garbage generated at your event?*

    No person shall deposit, throw, cause to be deposited or thrown, or permit to remain on any public or privately owned property in the city, any garbage, rubbish, or refuse (City Ordinance, Chapter 7). Events shall comply with all Vermont Universal Recycling Law requirements.

    1. Trash hauler will be contracted
    2. Other
72. If other, please describe.
74. Please describe your recycling plan.*
76. Please describe your compost plan.*
78. Please describe your plan for event restroom access.*
    Events may require restroom access for your participants and attendees.
80. Event Security*
    If your event involves alcohol or will have a peak attendance of 200 or more, you may require security. Please describe your plan for event security.
82. Ambulance/Medic/First Aid Plan
    Upon request of the City, event sponsor may be required to have a medic on site or a contracted ambulance provider. Applicant will be informed by City staff if a medic or ambulance provider is required after review of application.
84. Emergency Vehicle Access*

    Emergency vehicle access will be maintained for all events. The City will determine requirements.

    1. I understand that emergency vehicle access must be maintained at all events, and I will work with the City to meet requirements.
86. Where will event participants park?*
    Events should consider locations that have sufficient parking options. When attendance is projected to be greater than nearby parking can accommodate, shuttles or other means of attendee access should be considered.
88. Will a shuttle from distant parking locations be necessary?*

    1. Yes
    2. No
90. Site or Route Plan*

    For all events on City streets, parks, lots, or property, a detailed site plan must accompany the applications. The following must be labeled on the plan - check all that apply:

    1. All entrances and exits
    2. Street closures
    3. Sidewalk usage
    4. Stage
    5. Food/beverage vendors
    6. Other vendors

    1. If alcohol is served, its gated location
    2. Restrooms
    3. Power supply connections
    4. Tent locations and sizes
    5. Location of barricades
    6. If the event is a moving athletic event (run/walk/cycle) or a parade/motorcade, submit a detailed route map with arrows indicating direction of travel
92. Attach Site Map or Route Plan
Leave This Blank:


94. 1. Receive an email copy of this form.
95. Email address

    This field is not part of the form submission.

96. Submit

* indicates a required field